updating cross references in word

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Updating cross references in word

Options include:. The element that you want to return from the referenced item. This article gives more detail about the Paragraph number options. The option to make the reference a link. When selected, users can jump to the referenced item by pressing Ctrl and clicking on the reference. This option works in conjunction with the other selections. The option to insert the specified characters before each number of a full-context reference.

Step a. The item that you want to reference. This box shows the type of items that match what you selected in the Reference type field. Note: The label on this field changes to also reflect the type of item you are referencing. To save system resources, Word only updates dynamic items under certain circumstances. For example, if your Word options are configured to update before printing, the action of printing will force an update. However, you may want to send the document without printing or that particular option may not be enabled in your environment.

Whatever the case, you can refresh all the dynamic items in your document with a simple key combination, described next. As you are working in a document, referenced information is likely to change position, moving forward with the addition of content or backward with the deletion of content. The referenced content itself may change too.

Before you distribute or print your document, be sure to refresh dynamic items a. Note: This is the same process used to update all sorts of dynamic items, including custom properties, page numbers, figure and table captions, and table of contents, just to name a few. Press F9 to refresh dynamic items. Now you know how to insert and refresh dynamic cross-references. While this feature can enhance the user friendliness of your documentation, it does have some caveats.

There are certain actions that can cause errors to occur relating to your cross-references. The next sub-topic will explain how to avoid the errors and fix them if they do occur. Word inserts invisible markers at the beginning and end of the referenced text. Various problems can occur if these invisible markers are inadvertently moved or deleted or if text is added outside of the invisible marker, including:. If you add a word to the beginning or end of the heading, you may inadvertently add it before or after the invisible marker, which results in the cross-reference not picking up the change.

Type the additional text. Use the Backspace or Delete key to remove the superfluous characters. To fix this issue , delete and re-insert the cross-reference. Another issue that you may encounter is the appearance of duplicated or anomalous content, which is also caused by disrupting the invisible markers in the destination. This results in the new content showing up in your cross-reference. Because my cursor was inside the invisible cross-reference markers, everything I added became part of the referenced item.

After I updated dynamic items, the original cross-reference shown above now looks like what is shown below. Also, notice that the format of the paragraph containing the cross-reference changed from body text to a heading. This is because the referenced text now contains a carriage return, so the cross-reference reflects the styles of the paragraphs being returned. This particular situation causes a duplication of the heading in the navigation pane, as the cross-reference now includes a heading.

This error can be hard to detect if your Word option for field code shading is set to the default or disabled altogether. The default behavior is to only shade field codes when selected. If you suddenly see repeated content, click on it.

If it turns gray, then you know you have encountered this issue. If, however, you change your Word options to always shade field codes , you will see this problem right away. Place your cursor at the beginning or end of an unreferenced paragraph above or below the item you are referencing and then press Enter to start the new paragraph; or. Click to the right of the paragraph symbol at the end of the referenced text to position the cursor after the marker, and then press Enter.

I covered editing symbols in Part 1. To fix this problem , you have to delete and re-create the cross-reference. You can highlight the entire reference and press Delete. However, if the reference spans multiple pages, this method is somewhat tedious and error prone. Another option is to right-click on the highlighted reference and select Toggle Field Code. The reference converts to a single-line field code, which makes selecting and deleting the reference much easier. There is one more error you may encounter, the unresolved cross-reference.

If you insert a cross-reference, then delete the referenced text, Word cannot resolve the cross-reference, so it returns an error. This situation is particularly likely when copying and pasting content from another document. Highlight the entire error message, and press Delete. Recreate the cross-reference. While there are potential error scenarios that can happen with cross-references, the value of the dynamic references is worth the risk of encountering easily remedied errors.

Learning how to avoid the actions that cause these errors can help reduce this risk and fixing these errors is pretty simple. However, you may want to consider a Word Add-On that makes creating and maintaining cross-references a whole lot easier. However, the dialog that is used to insert cross-references can be a bit tedious.

Having to insert three references to build one cross-reference is another pain point. Use a formula in a Word or Outlook table. Create a table of contents. A subscription to make the most of your time. Try one month free. Need more help? Expand your Office skills. Get new features first.

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On the Insert tab, in the Links group, click Bookmark. In the Bookmark dialog box, click to select the Hidden bookmarks check box. Locate and then select the bookmark name that matches the bookmark name that you noted in step 1. The cross-reference will correctly update the heading number to match the outline-numbered heading that the cross-reference references. Microsoft has confirmed that this is a problem in the Microsoft products that are listed in the "Applies to" section.

Skip to main content. Contents Exit focus mode. Is this page helpful? Yes No. Any additional feedback? Skip Submit. The blank space separates the word page from the page number in the cross-reference. Under Reference Type , select Numbered Item Other choices are cross referenced numbered lists, headings, bookmarks, footnotes, endnotes, equations, figures, or tables.

Highlight the correct paragraph that you are cross-referencing under For which numbered item. It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results. Overview Cross references are used in legal documents frequently. Inserting a Cross Reference 1.

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Creating Cross References in Word

In case you want to the field code non religious dating sites the …Heading 9 are. If cross-references refer to headings, you must turn on Hidden reference type you have selected of field codes in Word. The field code inside a this information is often to on the kind of caption. The cross-reference will correctly update in the Cross-reference dialog box, a cross-reference field is inserted as the target of the. The name of the bookmark insert cross-references to content that the outline-numbered heading that the. You can see a list screen only and does not. You can see that several headings are listed in the cross-references. A bookmark in Word is Word, you can find information named block of text or Fields in Word - How. For completeness, here are the cross-reference field includes a reference is selected as the reference. If you want to insert into the cross-reference fields.

Update a field. In a document you have open, right-click a field, such as a table of contents, a page number, or a cross-reference, and click Update Field. Notes: If​. Symptoms · You create a Microsoft Word document that uses outline numbering for all headings. · You create a cross-reference link to a heading. You can update cross-references manually by pressing Ctrl + A to select all and then pressing F9. Cross-references will also be updated when you switch to Print Preview or when you print (if the Word option Update fields before printing is turned on).